- Import Historical Data (SETUP -> ADMINISTRATION )
- Historical Reports (REPORTS -> HISTORICAL REPORTS)
- End of Year Routine (SETUP -> END OF YEAR ROUTINE)
- Auto Backup Facility
- Transfers Wizard (CASH BANK -> TRANSFERS)
- Inactive Funds
- Improved Reports
- Bank Reconciliation (BANK RECONCILIATION -> RECONCILE BANKS)
- Fund Reports (REPORTS -> FUND REPORTS) The Fund Reports screen has been redesigned to match other Reports within Version 3.1.0. Instead of choosing funds in one box and moving them to another, simply tick the funds if you want to view associated transactions. If you wish to select all funds, click on the header and all funds are ticked. As mentioned previously (see point 6) inactive funds are displayed in a lighter colour to highlight their status.
At the end of each financial year FundsMaster’s End of Year Routine is designed to remove all the reconciled transactions, delete any inactive funds, move monies to/from the School Fund and closing balances become opening balances. Before completing the End of Year Routine, you are prompted to Backup your data, should you need to review it in the future. Version 3.1.0 has the ability to Import Historical Data using your Backup files. This allows you to review previous years reports much more easily.
Version 3.1.0 has a new option within the Reports Menu for viewing Historical Reports. After Importing Historical Data (see point 1) you are able to look at reports relating to previous financial years.
Version 3.1.0 has an improved End of Year Routine. The steps taken are the same (reconcile transactions, delete any inactive funds, move monies to/from the School Fund and closing balances become opening balances) and in addition, Historical Reports are created.
We recommend you backup your FundsMaster data onto a USB memory stick and store it offsite. Should you forget to backup your data, Version 3.1.0 is now designed to automatically backup your data (creating 5 backup folders – time and date stamped) when you exit from FundsMaster.
It is important that you still have an offsite backup of your FundsMaster data in case your computer breaks down
Version 3.1.0 now allows you to Add, Edit, Delete, View and Print transfers in the same way you would Receipts or Payments.
When you make a fund inactive (i.e. you don’t need to use it again), Version 3.1.0 displays them differently. When adding transactions they are automatically hidden (you can override this option) and when viewing Fund Reports, the text colour is lightened.
Version 3.1.0 displays more information on the screen when viewing Receipts/Payments/Transfers which will help identify transactions more easily. There is also better spacing on the printed reports, ensuring more information is printed.
When you are reconciling your bank statement and if you spot an error in the transaction/statement, you can right-click (on the mouse) on the transaction in question and Version 3.1.0 will open the transaction and allow you to edit it. Version 3.1.0 also includes a “Reconcile/Tick All Transactions” option which will reconcile all transactions. This option is particularly useful for reconciling Petty Cash account where a bank statement isn’t available.